Regions/Asia/Jamboree/Pre-regional Jamboree

Pre-regional Jamboree

• Organizing Committee
• Asia Teams
• Register for the Jamboree
• Calendar of Events
• iGEM Asia Handbook
• 2012 Regional Jamboree - Asia Schedule
• Submit your Team Project Description
• Submit your Safety Proposal
Select your Track
• Submit your Project Abstract
• Submit your Team Roster
Select your Safety Form
• Request your Visa Letter
• Prepare Mascot Design for Social Event

• Document your Project and Parts
• Send in your Parts
• Judging Criteria
• Submit your Judging Form
• Finish updating your Wiki
• Make your Poster

• Prepare your Presentation

• Sign-up Practice Session
• Software Tools Track Teams
• Bring your Signed General Release Form

• Book your Hotel
• Shuttle Bus Arrangement
• Currency
• Weather
• Voltage
• Guests, Family and Friends
• General Enquiry

Organizing Committee

Chairman & Principle Coordinator	Prof. King L. CHOW, Division of Life Science, The Hong Kong University of Science and Technology
Committee member	Prof. Ying CHAU, Department of Chemical and Biomolecular Engineering, The Hong Kong University of Science and Technology
Committee member	Prof. King Ming CHAN, School of Life Sciences, The Chinese University of Hong Kong
Committee member	Prof. Ting Fung CHAN, School of Life Sciences, The Chinese University of Hong Kong

Jamboree Registration

A Regional Jamboree attendance fee of USD 275 is required for each undergraduate and USD 475 for all instructors, graduate students, advisors, and other attendees. Payment of Regional Jamboree attendance fees must be received by iGEM Headquarters by September 3rd at 11:59pm EDT. Payments after the due date will have to pay an extra $50.00 and are limited to on-site registration. All iGEM team members are required to register by September 3rd; pre-registration is strongly encouraged for all others. Head to the attendance fee page to find out more details about the terms and policy of the registration.

Asia Teams

There are 53 teams registered for the iGEM Asia 2012.

Calendar of Events

Calendar of Events

iGEM Asia Handbook

Click here to download.

2012 Regional Jamboree - Asia Schedule

Click here to download.

Team Project Description

Please see this page for more information. The preliminary team project description should be posted on the wiki by July 15th.

Safety Proposal

Please see this page for more information.The submission due date is September 3rd.

Tracks

Track selection helps group similar projects together so that they may be judged fairly and share presentation time. It is important that you submit your track selection on time, by September 3rd . You can find a list of the tracks on the tracks selection page and see judging criteria for each track. Email your top 3 track selections, in order of preference, to hq (at) igem.org .

Project Abstract

In order to provide others with a summary of what your project is about, we will be asking each iGEM team to submit an abstract of 100-150 words along with your project title (maximum 15 words) by September 3rd. Your abstract will be used in the Jamboree program that will provide a guide to the different topics that iGEM teams will be presenting. Please see the project abstract page for more details.

Check out project abstracts from the Asian teams here!

Team Roster

In order to get a final list of team members, each team must finalize their team roster by September 3rd. For your roster to be finalized, each team member must have a user account and be listed on the Team Information page. Note that all members must be confirmed and NOT listed as "pending" (i.e. they should be in the Team Roster section of the Team Information page. See this example. Be sure to include all members who participated over the summer, not only those who will be attending the Jamboree, as this list will be used to create participation certificates (so check for spelling mistakes too!).
For more information on how to add members/edit your Team Information page see the iGEM team Registration Handbook.

Safety Form

Please see page for more information. The submission due date will be on September 3rd.

Visa Letters

In previous years there were several teams that were not able to attend the Jamboree due to visa problems. If you need to apply for a visa to come to the Regional or World Championship Jamboree, please do so by June 30th at the latest.

iGEM Asia does not have any authority over consulate offices or the visa application process. The only way to have the highest chance of obtaining a visa is to apply early. If you do not yet know who will be attending the Jamboree in October, to err on the side of caution have all members apply for visas. Detailed information about Visit Visa / Entry Permit Requirements for the Hong Kong Special Administrative Region can be found here.

Since the World Championship Jamboree will take place at MIT in Cambridge, MA, US four weeks after the Asia Regional Jamboree, it is crucial that all participants of iGEM 2012 should apply for and obtain the necessary visas to travel to the US at least three months prior to the World Championship Jamboree (i.e. by end of June 2012). Students should apply for B-1 visas (business visas), not B-2 (travel visas). Under a travel visa you are not allowed to present at a conference.

If you need a visa invitation letter specific to the Regional Jamboree, please contact iGEM Headquarters.

Mascot Design

Help us bring some iGEM fun to the evening of October 6! Bring your team mascot to the social event! There will be a fun-run competition (400m). Design your mascot costume and nominate a representative of your team to wear it during the fun-run competition. Speed is not the only quality we are looking for, the costume design is as important.
Examples of mascots:

(These photographs belong to iGEM Asia and Andy Wong.)

Fun-run rule:
Each team will be given a stack of 10 petri dishes. Member "A" holds the dishes, runs for 100m and passes them to member “B”. Member "B" runs for another 100m and passes the dishes to member “C” Member “C runs for another 100m who passes to Member “D” who is dressed in the Mascot costume. Two or more of the relay team members form a Sedan Chair by hands. The mascot must be the “passenger”, hold the stack of petri dishes and remain on the “chair" throughout the remaining race (100m). The winning team is the team with all members in the final leg (members holding the mascot and the mascot on a chair) crossing the finish line first. For safety reasons, the member wearing the mascot costume doesn't need to run.

Each session has 6-7 teams; the fastest team from each of the 6 sessions will go in the final. Medals will be awarded to the Top 3 teams of the final. An award is also created for the best costume design, which will be voted on by all teams. Each team will be given one vote (cannot vote for its own)and should place a vote on election board before the final.

Fok Ying Tung Sports Center

Documentation

Project: According to the iGEM requirements, each iGEM team's project should be documented on the iGEM 2012 wiki site with enough detail to replicate it independently. Additional presentational information about the team - their story, the rationale for the project, failures, successes, future work, etc. - is highly encouraged. Remember that these wiki pages will be the main source of inspiration for future teams, and having good documentation on them and in the part description in the Registry increases the likelihood of more teams building on your project and your parts. What is considered proper documentation is decided by the judging committee and you can find details about proper documentation on the judging page.

Parts: iGEM requirements also state that all teams must properly document their parts on the Registry of Standard Biological Parts. The judging committee also decides what is considered proper part documentation. See the judging page for details. Remember, that the success not just for iGEM, but for the whole of synthetic biology, depends on the development of well-characterized, reliable, standardized biological parts that have been designed to be simple to use and understand.

The submission due date will be on September 26th.

DNA Submissions

iGEM teams are expected to submit their parts to the Registry of Standard Biological Parts, to be received by the Registry on September 26. Please take a look at the submissions page linked below. In addition to submitting your parts, you must also declare which of your parts are "favorites". Judges will only be looking at favorite parts so make sure to promote them before September 26th.
See the DNA submission requirements for more information about the DNA submission process.

Judging Criteria

Similar to the past iGEMs, all teams can earn medals (bronze, silver and gold) upon fulfilling a set of requirements. Apart from these, there are ten special prizes awarded to honor specific innovative and unique contributions. Please see the judging page for more details.

Judging Form

Teams will be required to submit a judging form that outlines their accomplishments according to the judging criteria. Judging forms are available online and will be due on September 26th. See the judging forms page for more information.

Wiki Freeze

iGEM 2012 team wikis will be frozen on September 26 at 11:59 EDT. See the wiki freeze page for more details.

Poster Requirements

There will be a poster session on Saturday. Locations will be assigned at random prior to your arrival at the Regional Jamboree. The poster booths will be ready beginning at 4pm on 4th October inside the S.H. Ho Sports Hall so you can put up your poster during the practice session. You will be required to put up your poster by 9:00am on October 5th. Posters shall be NO LARGER than 96cm (width) x 137cm (height). Each team may only put up ONE poster.
For details on poster judging see the judging page. Keep in mind that the poster must be able to convey your team's project fully. It should be able to be judged without any external information or input from team members.
iGEM Asia will be asking for a copy of your poster in pdf format for our files. You will be required to provide the pdf version of your poster at the beginning of your scheduled presentation session.

Presentation Requirements

Each registered iGEM team is to make a 20-minute presentation, followed by 5 minutes of question/answer session. A laptop will NOT be provided for your team - please make sure you bring your own laptop from which to display your presentation as well as any necessary accessories to connect the laptop to a projector cable.
iGEM 2012 Asia will also be asking for a copy of your presentation in pdf format for our files. You will be required to provide the pdf version of your presentation at the beginning of your scheduled presentation session.

Software Tools Track

Please visit this page for more information.

Hotels

iGEM does not provide travel or housing for any iGEM members. Participants are required to make their own travel and lodging arrangements. However, we have arranged for iGEM Block rooms with special pricing at Regal Riverside Hotel. All iGEM Block rooms are available on a first-come, first-serve basis so it is recommended that you make your reservations early.

Shuttle Buses

Shuttle buses will travel from Regal Riverside hotel to HKUST on Oct 5-7, Shuttle bus schedule TBC.

Currency

The legal tender is Hong Kong dollar (HKD). The exchange rates vary on a daily basis, you may get a general idea of the currency conversion here.

Weather

Hong Kong enjoys a generally sub-tropical climate. Temperature ranges from 19°C to 26°C in October. You may visit The Hong Kong Observatory to get a useful 7 day weather forecast. Recommended dress: Short sleeves clothes plus light sweaters or jackets. Remember to bring an umbrella with you for the occasional rain.

Voltage

The voltage is 220 volts (50 Hz AC). Three-rectangular plugs and sockets are commonly used. Foreign appliances may require an adapter or a transformer.

Guests, Family and Friends

Guests, family and friends are welcome to come to the Jamboree. Each must register and pay the Jamboree attendance fee. As space is limited in presentation rooms and at the Opening and Awards ceremonies, preference will be given to iGEM team members. Extra seating will be available on a space available basis. Payment of the Regional Jamboree attendance fee does not guarantee a seat in presentation rooms or at the Opening and Awards ceremonies.

General Enquiry

For enquiries, please contact Mr. Ivor Chau by email: igemasia@ust.hk